Sharon Springs City Council - September 2025

October 16, 2025

The Sharon Springs City Council met in regular session on Tuesday, September 2, 2025 at 5:30 p.m. Those present were Mayor Verlan Wagoner and Council Members: President of the Council Jay Sharp, Steve Paul, Tim Elder, AB Smith, Dennis Mote, City Attorney Allan Hurlburt, City Clerk Angie Van Allen, Deputy Clerk Allison Mitchell, City Foreman Donald Henderson, Stephanie Heier, Steve Unruh and Lissa Sexson.  

Mayor Wagoner called the budget hearing to order at 5:30 p.m. on Tuesday, September 2, 2025.  After hearing no concerns or questions the budget hearing was then closed with a motion made by Mr. Sharp.  Mr. Smith seconded the motion, motion approved.  

Mayor Wagoner then called to order the regular monthly meeting for Tuesday, September 2, 2025.  

A building permit submitted by Steve Unruh was reviewed.  Mr. Unruh informed council that his original dimensions may change after he seeks additional direction from a contractor.  Mr. Elder made a motion to approve the building permit with the understanding that his application might be subject to amendment.  Mr. Sharp seconded the motion, motion approved.  

Stephanie Heier, CPA and auditor from Mapes and Miller, LLP presented the 2024 audit report and outlined the necessary compliance guidelines.  Mr. Sharp made a motion to approve the 2024 audit report.  Mr. Paul seconded the motion, motion approved.  

Mrs. Heier also presented the audit engagement letter for fiscal year ending 2025.  Mr. Mote made a motion to approve the audit engagement letter as presented.  Mr. Paul seconded the motion, motion approved.  Mrs. Heier presented the budget engagement letter for fiscal year ending 2027. Mr. Smith made a motion to approve the budget engagement letter as presented.  Mr. Elder seconded the motion, motion approved.  

Council was presented the WCC, Inc. pre-audit engagement letter for the fiscal year ending 2025.  Mr. Elder made a motion to approve the pre-audit engagement letter as presented.  Mr. Mote seconded the motion, motion approved.  An engagement letter for WCC, Inc. to prepare 2025 W-3, W-2’s and 1099’s was presented.  Mr.  Sharp made a motion to approve the year end 2025 preparation of the W-3, W-2’s and 1099’s.  Mr. Paul seconded the motion, motion approved.  

 Mr. Elder made a motion to approve the 2026 budget as published.  Mr. Mote seconded the motion, motion approved.  

Lissa Sexson gave some updates on grants.  Resolution 2025-04 was presented to council.  Mr. Paul made a motion to approve resolution 2025-04.  Mr. Smith seconded the motion, motion approved.  

Council reviewed Ordinance #564 Standard Traffic Ordinance and #565 Uniform Public Offense Code.  Mr. Sharp made a motion to approve Ordinance #564 Standard Traffic Ordinance repealing ordinance #558.  Mr. Moted seconded the motion, motion approved.  Mr. Mote made a motion to approve Ordinance #565 Uniform Public Offense Code repealing ordinance #559.  Mr. Paul seconded the motion, motion approved.  

Mr. Smith moved to approve the regular meeting minutes of August 4, 2025. The motion was seconded by Mr. Elder, motion approved.

Mr. Sharp moved to accept payroll and vouchers as presented:  manual checks- #32036-#32050; payroll check- #32051-#32068; voucher     checks- #32069-#32095; and  ACH #749-#752.  Mr. Mote seconded the motion, motion approved.   

Requisitions were presented to Council. Mr. Sharp made a motion to approve requisitions as presented by Applied Concepts, Van Diest, U-Line, Matt Charles, Foley and Weis Fire.  The motion was seconded by Mr. Smith, motion approved.  

 City Superintendent Report: Updated bids from Core & Main and Midwest Meter, Inc. were presented along with other items for discussion-uniforms, age of some of the equipment, water line tapping and update on a contractor bid for sidewalk.  

City Attorney Report:  Mr. Hurlburt has inquired of City Clerk and City Foreman to seek advice from the State Department to see if the digital radar sign on the north end of the school could be moved south Mr. Hurlburt would like to advise council on a matter with attorney-client protection.  At 7:20 p.m. Mr. Elder made a motion to go into executive session for the purpose of consulting with the city attorney on a matter deemed privileged in the attorney -client relationship, and that the open meeting shall resume back in the room in approximately 20 minutes.  Mr. Mote seconded the motion, motion approved.  Mrs. Mitchell and Mr. Henderson left the meeting.  At 7:40 p.m. Mrs. Mitchell entered the resumed regular open meeting.  

Council Member Reports: Mr. Paul had a budget question.  Mrs. Heier will be contacted.  

City Clerk Report:  Clerk Van Allen asked for some updates on some past inquiries of local patrons.  She mentioned the Sheriff Unruh brought over a copy of the executed Law Enforcement Agreement and she gave an update on vehicle nuisance letters that were mailed out this past month.

** UPCOMING REMINDERS:

Next Regular Meeting ~ October 6, 2025 ~ 5:30 p.m.

Water usage report for the water wells was included in the council packets.   

Mr. Sharp moved to adjourn the meeting at 8:06 p.m.; Mr. Mote, seconded the motion, motion approved.  

Verlan Wagoner, Mayor

Angie Van Allen, City Clerk