Sharon Springs City Council - September 2024

October 17, 2024

PAGE 2603

DATE September 3, 2024

RECORD OF THE PROCEEDINGS OF THE GOVERNING BODY

Approved October 7, 2024

The Sharon Springs City Council met in regular session Tuesday, September 3, 2024 at 5:30 p.m. Those present were Mayor Verlan Wagoner and Council Members: Tim Elder, AB Smith, City Attorney Allan Hurlburt, City Clerk Angie Van Allen, Deputy Clerk Allison Mitchell, City Foreman Donald Henderson, Cindy Tustin and Stephanie Heier and Corey Klassen.  Due to no quorum, recessed called.  
Council Member Dennis Mote arrived at the meeting to make a quorum at 5:50 p.m. and meeting was called back to order.  Mayor Wagoner opened the Neutral Rate Hearing and Budget Hearing.  Mayor Wagoner asked for a motion to close RNR hearing.  Mr. Elder made a motion to close the RNR Hearing.  AB Smith seconded, motion approved.  Dennis Mote made a motion to conduct a roll call vote to exceed RNR.  Mr. Elder seconded, motion approved.  The vote was approved 3 yea (Smith, Mote, Elder) to exceed the RNR. Mr. Mote made a motion to adopt Resolution #2024-01.  Mr. Smith seconded the motion, motion approved.  Resolution passed.  Mayor Wagoner asked for a motion to close the Budget Hearing.  Mr. Elder made a motion to close the Budget Hearing.  Mr. Smith seconded the motion, motion approved.  Mr. Elder made a motion to approve the 2025 budget.  Mr. Mote seconded the motion, motion approved.  
Mayor Wagoner called the regular meeting for Tuesday, September 3, 2024 to order.  
Corey Klassen presented a building permit.  Mr. Elder made a motion to approve. Mr. Mote seconded the motion, motion approved. 
Stephanie M. Heier, CPA and auditor from Mapes & Miller LLP presented the 2023 audit report and an engagement letter for services offered for the upcoming year.  Mrs. Heier explained the compliance guide that auditors are required to comply with and detailed the audit report for the City Council.  Mr.  Smith made a motion to approve the 2023 audit report.  Mr. Mote approved the motion, motion approved. 
Cindy L. Tustin, CPA from WCC, Inc. spoke with council and presented an engagement letter for services offered for the upcoming year.  
Mr. Elder moved to approve the regular meeting minutes of August 5, 2024, the motion was seconded by Mr. Mote, motion approved. 
Mr. Mote moved to accept payroll and vouchers as presented:  voucher checks- #31351-31386#; manual checks-#31387-#31401; payroll checks- #31336-#31350; and ACH #639-649.  Mr. Elder seconded the motion, motion approved.   
Requisitions were presented to Council.  Mr. Elder made a motion to approve the requisitions as presented, seconded by Mr. Smith, motion approved. 
City Superintendent Report: City Foreman Donald Henderson attended the meeting and updated council on various projects.  
City Attorney Report: City Attorney Allan Hurlburt briefed the Council that he and Mayor Wagoner had researched some older ordinances and noticed an old ordinance that was never recorded.  That ordinance will likely get recorded at a later date.  
Council Member Reports: Mr. Elder made a motion to authorize the City Clerk, Deputy Clerk and Mayor to pay any invoice prior to approval by the governing body which may provide discount for early payment, or to avoid assessment of a penalty for late payment in accordance with K.S.A. 12-105 b(e). Mr. Mote seconded the motion, motion approved.   A motion was made by Mr. Elder at 7:00 p.m. to go into executive session for ten minutes for non-elected personnel, to return at 7:10 p.m.  Mr. Smith seconded the motion, motion approved.  Clerk Van Allen and Allison Mitchell left the meeting.  At 7:10 p.m. Clerk Van Allen and Allison Mitchell were invited back to the meeting.  At 7:10 pm Mr. Smith made a motion to go into executive session for an additional five minutes for non-elected personnel, to return at 7:15 p.m. Mr. Elder seconded the motion, motion approved.  Clerk Van Allen and Allison Mitchell left the meeting.  Clerk Van Allen and Allison Mitchell were invited back to the meeting at 7:15 p.m.  Mr. Elder moved to increase wages for three employees at the rates presented effective September 1, 2024.  Mr. Smith seconded the motion, motion approved.  Mr. Smith offered Clerk Van Allen and Allison Mitchell to seek training opportunities as needed.  
City Clerk Report:  No report.  

UPCOMING REMINDERS:
Next Regular Meeting ~ October 7, 2024 ~ 5:30 p.m.

Water usage report for the water wells was included in the council packets.   

Mr. Elder moved to adjourn the meeting at 7:45 p.m.; Mr. Smith, seconded the motion, motion approved.

Verlan Wagoner, Mayor

Angie Van Allen, City Clerk