Sharon Springs City Council - March 2025

April 17, 2025

The Sharon Springs City Council met in regular session Monday, March 3, 2025 at 5:30 p.m. Those present were Council Members: President of the Council Jay Sharp, Steve Paul, Tim Elder, Dennis Mote, City Attorney Allan Hurlburt, City Clerk Angie Van Allen, Deputy Clerk Allison Mitchell, City Foreman Donald Henderson, Lissa Sexson and Sharon Van Allen.  Absent were Mayor Verlan Wagoner and AB Smith.
President Jay Sharp called the regular meeting for Monday, March 3, 2025 to order at 5:30 p.m.  
Sharon Van Allen appeared in the absence of Aften Gardner, Library President.  The Library has requested an additional $5,000.00 for a total of $30,000.00 thus far for the 2025 year.  Mr. Paul had inquiries of their budget expenses and revenue.  Mr. Paul made a motion to approve the request as presented.  Mr. Elder seconded the motion, motion approved.  
Lissa Sexson updated the Council on a new grant that was awarded to the City of Sharon Springs in the amount of $1,000,000.00 for infrastructure development.  Lissa inquired of City Council regarding ordinances on vacant properties.  
Correspondence from the Bed Tax Committee was shared with the Council.  Mr. Mote made a motion to approve the 2025 operating budget request from the Wallace County Visitor’s Bureau in the amount of $10,875.00.   Mr. Paul seconded the motion, motion approved.  Mr. Elder made a motion to approve a second request from the Wallace County Visitor’s Bureau in the amount of $5,000.00 to help sponsor the Wallace County Music Series.  Mr. Mote seconded the motion, motion approved.  The total cost last year was approximately $17,500.00 for the three concerts-one in Wallace, Weskan and Sharon Springs at the fair.  
Council tabled discussion on the 5 Year Equipment Reserve and Capital Improvement Plans.  
Mr. Mote made a motion to approve the regular meeting minutes of February 3, 2025.   The motion was seconded by Mr. Paul, motion approved.  
Mr. Paul moved to accept payroll and vouchers as presented:  manual checks-#31704-#31716; payroll checks-#31717-31731; voucher checks- #31732-#31751; and ACH #705-#709.  Mr. Elder seconded the motion, motion approved.   
Requisitions were presented to Council from Johnson Service Company and Van Diest Supply.  Mr. Elder made a motion to pay the Johnson Service Company requisition with a cap on the amount of $10,000.00.  Mr. Paul seconded the motion, motion approved.  Mr. Paul made a motion to approve the Van Diest Supply requisition in the amount of $866.80.  Mr. Mote seconded the motion, motion approved.  Mr. Mote made a motion to approve the Chemaqua requisition of $1,309.00 plus any taxes and freight.  Mr. Elder seconded the motion, motion approved.  
City Superintendent Report: City Foreman Donald Henderson updated council on various projects.  Mr. Henderson gave an update on the Inland Potable Services for a cleaning and vacuum service of various sewer lines.  Mr. Paul made a motion to approve the Alliance Technical Group proposal with a cap in the amount of $20,300.00 and if the work needed exceeds that capped amount, it would need to be approved by Council.  Mr. Mote seconded the motion, motion approved.  Mr. Elder made a motion to approve the requisition of Inland Potable Services of $3,150.00.  Mr. Paul seconded the motion, motion approved.  
City Attorney Report: It was brought to Mr. Hurlburt’s attention about the licensing and sales tax requirements of the food trucks that are present in town.  Mr. Hurlburt checked with the Kansas League of Municipalities.  No further discussion. Mr. Hurlburt left the meeting.  
Council Member Reports:  Mr. Paul made a motion to appoint Mr. Henderson to KMEA Director 1 and Mr. Sharp for KMEA Director 2 with the appointment of Mr. Wagoner as alternative, this is in accordance with Article V of KMEA’s Bylaws.  Mr. Elder seconded, motion approved.  
 City Clerk Report:  The City Clerk was notified of an incident and brought it to the attention of the City Council.  
** UPCOMING REMINDERS:
Next Regular Meeting ~ April 7, 2025 ~ 5:30 p.m.
Water usage report for the water wells was included in the council packets.
Mr. Mote moved to adjourn the meeting at 7:50 p.m.; Mr. Elder, seconded the motion, motion approved.
Jay Sharp, President of Council

Angie Van Allen, City Clerk