USD 242 Board Meeting - July 2024

September 20, 2024

CALL TO ORDER
The Board of Education of Unified School District 242, Wallace County, Kansas, met in regular session at 6:30 pm in the Board Room on July 8th, 2024 with President Eric Purvis presiding. 
ROLL CALL 
MEMBERS PRESENT: Mr. Aaron Aldridge, Mr. Eric Purvis, Mr. Kyle Riedel, Mrs. Christine Smith 
ARRIVING LATER: Mr. Macy Sexson (arrived 6:32)
MEMBERS ABSENT: Mr. Gabe Cox, Mr. Nolan Cox
OTHERS PRESENT: Mr. John Cox (Superintendent), Mrs. Heavenly McQuillan (Clerk), Mrs. Laura Sexson (principal), Mr. Greg Robinson (arrived at 7:05)
APPROVAL OF AGENDA 
Mrs. Smith (Mr. Riedel) moved to approve the agenda as presented. Motion carried 4-0. 
APPROVAL OF MINUTES
Mrs. Smith (Mr. Sexson) moved to approve all the board minutes from June 10th, June 18th and June 27th as presented. Motion carried 5-0. 
COMMUNICATIONS TO AND FROM THE BOARD
Mr. Cox gave the superintendent report on the positions posted for USD 242, capacity and deadlines, final projected transfer, Title IX, summer maintenance list, carpet in the band room and the principal office ceiling repair.
EXECUTIVE SESSION
Mr. Sexson (Mr. Riedel) moved to enter into executive session at 6:43 pm.  He further moved to return to the open session at 6:55pm.  The justification for the executive session is to discuss matters relating to student matters.  The purpose for the executive session is to protect the privacy rights of an identifiable individual, under KOMA. Mr. John Cox and Mrs. Laura Sexson were invited to attend. Motion carried 5-0. The meeting reconvened at 6:55 pm. 
Mr. Sexson (Mr. Riedel) moved to enter into executive session at 6:55 pm.  He further moved to return to the open session at 7:05pm.  The justification for the executive session is to discuss matters relating to student matters.  The purpose for the executive session is to protect the privacy rights of an identifiable individual, under KOMA. Mr. John Cox and Mrs. Laura Sexson were invited to attend. Motion carried 5-0. The meeting reconvened at 7:05 pm.
CONSENT AGENDA:
Mr. Sexson (Mrs. Smith) moved to approve the consent agenda as presented containing the following items:
Rescind all previous board of education policies and approve the 2022-2023 Board of Education Policies
Old records in storage more than five years may be destroyed according to K.S.A.72-5369
Adopt guidelines for activities fund and gate receipts as outlined in K.S.A. 72-54G
Designate the following bard officials: Board Clerk(Heavenly McQuillan); Deputy Board Clerk(Connie Okeson); Board Clerk Aide(Candy Cox); Board Treasurer(Connie Okeson); Deputy Board Treasurer(Diane Kuykendall)
Designate official depository – Eastern Colorado Bank of Sharon Springs, KS
1116-hour calendar
Designated Insurance Carries: Blue Cross/Blue Shield of KS- Health Insurance; KiCS (KEMPRF)-Property/Vehicles; Superior Vision-Vision Insurance; American Fidelity-Section 125; Student Assurance Insurance-Student Accident Insurance; KASB Workman’s Compensation 
Designate Truant officer – K.S.A. 772-1113 (John Cox)
Appoint officer for free and reduced meal application appeals (Board President)
Appoint food service representative (Heavenly McQuillan/Connie Okeson)
Designate official newspaper (The Western Times) 
Designate Section 504 Director (John Cox)
Designate ADA Director (John Cox)
Designate Title I, IIA, III, IV, VII and IX director (John Cox)
Appoint district KPERS representative (Heavenly McQuillan)
Appoint Attorney (KASB Attorney Services)
Appoint Auditor (Jim Myers, C.P.A. Tribune, KS)
Immunization Policy
Appoint Freedom of Information Officer (John Cox)
Establish the BOE meeting dates and times (2nd Monday of each month)
Review units of credit to comply with accreditation requirements
KEEP II teacher evaluation policy
Current organizational hart including names of persons in each position
Appoint NKESC representative (Kyle Riedel)
Establish substitute teacher salaries ($100 per day)
Establish mileage reimbursement rate ($.50)
Adopting early pay request (KSA 12-105(b)
Establish textbook rental fees ($55)
Establish School Lunch Prices and Breakfast Prices (set prices for all students for breakfast at $2.25, Junior High and High School lunches at $3.10, lunch prices for Elementary School students at $2.85, and lunch prices for adult meals at $3.90; with the understanding that the District will supplement the food service program with general fund money. Milk price will be $.35 per milk) 
Establish $1500 petty cash limits provided by law
Designate official District Spokesman (John Cox)
Designate KIDS System Administrator (Connie Okeson)
Designate PowerSchool Administrator (Connie Okeson)
Approve Food Service program agreement and school lunch charge policy
Approving the Food safety plan
Approving the Wellness Plan
Appoint representative to NWKTC (Rob Loftin)
Appoint Custodian of Records (John Cox)
Approve Class Schedules
Approve Internet Safety Policy
Approve Internet Acceptable Usage Policy
Approve Superintendent spending limit ($10,000)
Motion carried 5-0.
PERSONNEL
OLD BUSINESS
Mrs. Smith (Mr. Sexson) moved to approve the out of district student application. Motion carried 5-0. 
Mrs. Smith (Mr. Riedel) moved to approve the new board policy updates, excluding JBEC and JBECAA. Motion carried 5-0
Mr. Aldridge (Mrs. Smith) moved to approve the track community updates, pending on the approval of Wallace County Foundation. Motion carried 5-0
NEW BUSINESS
Mr. Aldridge left the meeting at 8:13pm
Mr. Sexson (Mr. Riedel) moved to adopt the Annual waiver of requirements for general acceptable accounting practices (GAAP waiver). Motion carried 4-0
Mr. Aldridge returned to the meeting at 8:18pm
Mrs. Smith (Mr. Sexson) moved to approve the home rule resolution. Motion carried 5-0
APPROVAL OF BILLS 
Mr. Sexson (Mr. Riedel) moved to approve payment of the bills as presented.  Motion carried 5-0.
ADJOURNMENT 
Mr. Purvis declared the meeting adjourned at 8:42 pm.
Heavenly McQuillan, Clerk 
Board of Education