USD 241 Board Meeting - July 2024

October 4, 2024

ROLL CALL: Ross Cox, President, Stephanie Johnson, Vice President Sandy Cullens, Camron Funk, Craig Sloan, Mark Kuhlman, Brad Chubb, via telephone, Christy Hammer, Superintendent, Andrew Korte, Principal, JoAnna Basgall, Clerk, Etta Walker, School Attorney

APPROVAL OF AGENDA:     Mark Kuhlman moved, seconded by Craig Sloan, to approve the Agenda as revised. Motion passed, 7-0.

APPOINT BOARD OFFICERS AND SET MEETING DATE:

A.      CLERK (JoAnna Basgall): Camron Funk moved, seconded by Stephanie Johnson, to appoint JoAnna Basgall as Clerk of the Board. Motion passed, 7-0.

B.      DEPUTY CLERK (Beverly Keller): Mark Kulhman moved, seconded by Craig Sloan to appoint Beverly Keller as Deputy Clerk. Motion passed, 7-0.

C.      TREASURER (Marilyn Noone): Camren Funk moved, seconded by Mark Kuhlman, to appoint Marilyn Noone as Board Treasurer. Motion passed. 7-0.

D.      DESIGNATE THE SECOND MONDAY OF EACH MONTH AS REGULAR MEETING

DATE: Mark Kuhlman moved, seconded by Stephanie Johnson, to designate the second Monday of each month as the regular meeting date, Motion passed, 7-0.

E.      APPROVE THE 2024-2025 ORGANIZATIONAL CHART: Mark Kuhlman moved,

seconded by Stephanie Johnson to approve the 2024-2025 Organizational Chart as presented in the packet. Motion passed, 5-2 (Cullens, Chubb).

CONSENT ITEMS:

A.   JUNE 10, 2024 (REGULAR MEETING MINUTES):

B: APPROVAL OF WARRANTS:

C: APPROVAL OF FINANCIAL REPORTS:

a.   Treasurer's Report

b.   Clerk's Cash Summary

c.   Revenue/Expenditure Report

d. . Activity Fund Report

Mark Kuhlman moved, seconded by Craig Sloan, to approve consent item B and C. Motion Passed, 7-0

CITIZENS COMMENTS:

AD REPORT: ANDREW KORTE: Mr. Korte gave his report.

ADMINISTRATIVE REPORTS:
A.    NWKSC - Stephanie Johnson: (Minutes in Packet) Unable to attend.

B.    NWKTC - Bruce Bolen: Absent- No Report

C.    Principals Report -Andrew Korte - No Report

D.   Superintendent's Report - Christy Hammer - Mrs. Hammer updated the Board on current happenings.

DISCUSSION/ACTION ITEMS:
Sandy Cullens asked about adding items to the agenda.

A.   PROPERTY PURCHASE: Stephanie Johnson moved, seconded by Mark Kuhlman, to purchase the property at 111 W. 2nd St. in Sharon Springs for $120,000.00. Motion passed, 5-2 (Cullens, Chubb).

B.    PROPERTY LEASE: Craig Sloan moved, seconded by Stephanie Johnson, to approve the 1 year renewable lease up to 10 years. Motion passed, 5-2 (Cullens, Chubb)

C.     POLICY UPDATES:
a.    BBG: Stephanie Johnson moved, seconded by Sandy Cullens to delete policy BBG. Motion passed, 7-0.

b.    BCBK: Sandy Cullens moved, seconded by Brad Chubb, to adopt BCBK Executive Session. Motion passed, 7-0.

c.    BCBK (Sample Motion): Sandy moved, seconded by Craig Sloan to incorporate the outlined changes to the form for Executive Session. Motion passed, 7-0.

d.    CJ: Craig Sloan moved, seconded by Camren to adopt the use of consultants policy as revised. Motion passed, 7-0.

e.    CL: Craig Sloan moved, seconded by Stephanie Johnson, to adopt CL Administrative Teams as revised. Motion passed, 7-0.

f.     EBBG: Camren moved, seconded by Craig Sloan, to adopt EBBG as revised and remove additional person requirements. Motion passed, 7-0.

g.    EE: Sandy Cullens moved, seconded by Craig Sloan, to adopt the food service management policy. Motion passed, 7-0.

h.    ID: Stephanie Johnson moved, seconded by Camren Funk, to adopt the change licensed to be consistent with other policies. Motion passed, 7-0

i.      IF: Craig Sloan moved, seconded by Camron Funk, to revise the policy to review instructional materials and Media Center as recommended. Motion passed, 7-0.

j.      JBE: Camron Funk moved, seconded by Stephanie Johnson to adopt JBE as recommended. Motion passed, 7-0

k.    JGFGA: Sandy Cullens moved, seconded by Mark Kuhlman, to adopt the Administration of Emergency Opioid Antagonist as revised. Motion passed, 7-0.

I.      JH: Sandy Cullens moved, seconded by Brad Chubb, to adopt policy JH as revised. Motion passed, 7-0.

m. KK: Sandy Cullens moved, seconded by Craig Sloan, to adopt the Disposal of District Property Policy as revised. Motion passed, 7-0.

D.   SCHOOL ATTORNEY UPDATE: Stephanie Johnson moved, seconded by Craig Sloan that the board enter into executive session for 15 minutes, to discuss board issues pursuant to the exception for matters which would be deemed privileged in the attorney-client relationship under KOMA, and the open meeting will resume in the boardroom at 7:56pm. The board invites Etta Walker, Christy Hammer and Andrew Korte to join them.

Camren Funk moved, seconded by Stephanie Johnson, that the board enter into executive session for 5 minutes, to discuss board issues pursuant to the exception for matters which would be deemed privileged in the attorney-client relationship under KOMA, and the open meeting will resume in the boardroom at 8:02 pm. The board invites Etta Walker, Christy Hammer and Andrew Korte to join them.

Stephanie Johnson moved, seconded by Mark Kuhlman, that the board enter into executive session for 5 minutes, to discuss board issues pursuant to the exception for matters which would be deemed privileged in the attorney-client relationship under KOMA, and the open meeting will resume in the boardroom at 8:07 pm. The board invites Etta Walker, Christy Hammer and Andrew Korte to join them.

Mark Kuhlman moved, seconded by Camren Funk, that the board enter into executive session for 5 minutes, to discuss board issues pursuant to the exception for matters which would be deemed privileged in the attorney-client relationship under KOMA, and the open meeting will resume in the boardroom at 8:13pm. The board invites Etta Walker, Christy Hammer and Andrew Korte to join them.

E.    RESIGNATION: Brad Chubb moved, seconded by Craid Sloan, to accept the resignation of Marsha Klinge as Jr. High Assistant Volleyball Coach for the 2024-2025 School year. Motion passed, 7-0.

ANNUAL ORGANIZATIONAL DECISIONS:

1. Designate Eastern Colorado Bank as Official Depository:

2.   Designate The Western Times as Official Newspaper.

3.   Appoint School Attorney: Etta Walker

4.   Designate JoAnna Basgall as Authorized Representative for the Food Service Program.

5.   Designate Christy Hammer as Authorized Representative for all Federal Programs.

6.   Designate JoAnna Basgall as KPERS Representative and Beverly Keller as Additional Representative.

7.   Designate Christy Hammer as School Truancy Officer, Liaison for Homeless and Foster Children.

8.    Adopt Resolution Waiving the Requirements of Generally Accepted Accounting Principles (GAAP).

9.   Adopt 1,116 Hour Calendar

10.    Designate that the President, Vice-President, Clerk, Deputy Clerk and Treasurer be Authorized to sign checks drawn on Account #02-030-2 (General), with three (3) signatures required.

11.    Designate that the Superintendent, Clerk, and Treasurer be authorized to sign checks drawn on account 02-061-3 (WCHS Activity Fund) with two (2) signatures required.

12.    Designate the Supt/Principal, Clerk and Treasurer, be Authorized to sign checks drawn on account #02-003-6 (Petty Cash) with two (2) signatures required.

13.    Designate Marilyn Noone and JoAnna Basgall as Idle Funds Agents (Including CD's).

14.    Approve Petty Cash Limit of $1,500.

15.  Authorize early Payment on claims which provide for a discount for early payment or penalty for late payment (K.S.A.12-105b)

16.    Designate JoAnna Basgall and Beverly Keller as Determining Officials and Christy Hammer as Hearing Officer for 2024-2025 School Food Service Agreements.

Sandy Cullens moved, seconded by Mark Kuhlman to approve items 1 thru 16. Motion passed, 6-1(Chubb).

17.  Approve Breakfast/Lunch Prices: Sandy Cullens moved, seconded by Mark Kuhlman to increase Breakfast and Lunch prices $0.10., not any more that that. Motion passed, 7-0.

18.    Designate State Mileage Rate at $0.67: Craig Sloan moved, seconded by Camren Funk to set the state mileage rate reimbursement at $0.67. Motion passed, 7-0.

19.    Designate JoAnna Basgall to review records in storage for destruction (K.S.A. 72-5369). Mark Kuhlman moved, seconded by Camren Funk to designate JoAnna Basgall to review records in storage for destruction. Motion passed, 7-0.

20.    Approve the Resolution to Establish Home Rule: Craig Sloan moved, seconded by Stephanie Johnson, to approve the Resolution to Establish Home Rule. Motion passed, 7-0.

21.    Approve Resolution to Rescind Previous Policy: Camren moved, seconded by Mark Kuhlman to approve the Resolution to Rescind Previous Policy. Motion passed, 7-0.

22.    Approve Membership in KSHSAA GS/HS: Mark Kuhlman moved, seconded by Sandy Cullens, to approve membership in KSHSAA. Motion passed, 7-0.

23.    Designate a NWESC Representative: Stephanie Johnson moved, seconded by Ross Cox, to appoint Sandy Cullens as NWESC representative. Motion passed, 7-0.

24.    Designate a NWKTC Representative: Mark Kuhlman moved, seconded by Craig Scan to Designate Bruce Bolen as NWKTC representative. Motion passed, 7-0.

25.    Approve Memorandum of Understanding W.C. Headstart: Camren Funk moved, seconded by Stephanie Johnson, to approve the Memorandum of Understanding with

W.C. Headstart. Motion carried, 7-0.

ADJOURNMENT: Stephanie Johnson moved, seconded by Craig Sloan, to adjourn the meeting at 9:10 pm.

Attest:

JoAnna Basgall, Clerk

Ross Cox, President

(These Minutes are considered unofficial until approved by the Board of Education at the next Regular Board Meeting on August 12, 2024.)