USD 241 Board Meeting - July 2023

August 28, 2023

Roll Call:  Mark Kuhlman, Craig Sloan, Stephanie Johnson, Todd Selzer, Ross Cox, Camron Funk, Brad Chubb, Christy Hammer, Matthew Brown, Val Poe, Andrew Korte, Marsha Klinge
Approval of agenda:
Craig Sloan moved, seconded by Todd Selzer to approve the agenda, as amended.  Motion carried 7 yea.
Citizen concerns:
Gary Haislip asked about recognition for state track students!
Executive session: non-elected personnel
Brad Chubb moved, seconded by Ross Cox to go into executive session for five (5) minutes, for the purpose of discussing non-elected personnel, to protect the privacy rights of said persons, to return to this room at 6:50 p.m.  Mrs. Hammer and Mr. Brown are invited in.  Motion carried 7 yea.
Appoint board officers and set meeting dates:
A. Clerk (Valerie Poe)
B. Deputy clerk (Beverly Keller)
C. Treasurer (Marilyn Noone)
D. Designate the second Monday of each month as regular meeting date
E. Approve 2023-2024 organizational chart
Stephanie Johnson moved, seconded by Craig Sloan to approve items a-E, as presented.  Motion carried 7 yea.
Consent items:
A.  June 12, 2023 (regular meeting); June 12, 2023 (special meeting)
B. Approval of warrants 
C. Approval of financial reports
A. Treasurer’s report
B. Clerk’s cash summary
C. Revenue/expenditure report
D. Activity fund report
Approval of consent items:
Ross Cox moved, seconded by Todd Selzer to approve A-B and C (B-D) as presented. Motion carried 7 yea.
Administrative reports:
A. NWKSC- Stephanie Johnson
Did not attend.  Minutes in board packet 
B. NWKTC-Bruce Bolen
Mr. Bolen gave an intensive report of happenings at NWKTC.
C. Superintendent-Christy Hammer
Mrs. Hammer touched on several topics:  daycare coalition; building and grounds; KESA; needs assessment; evaluating test scores; curriculum has arrived; and, review CTE requirements.
D. Principal-Matt Brown
Mr. Brown had been gone through the month of June so he had no report for the board.
E. A.D. –Andrew Korte
Mr. Korte reviewed the SB113 relating to home school student requirements in order to participate in school activities; he will sit in on a zoom meeting about SB 113.
Discussion/action items:
1. Daycare-Dana Stanton (NWKS Innovation Center)
Dana Stanton was unable to attend so Lissa Sexson, Grace Reinecker and Sarah Klinge shared some information with the board.  The board would like for Dana Stanton to attend a meeting so that they may address some other questions to her.
2. PDC plan update-Marsha Klinge
Marsha Klinge was on hand to give the board an overview of how the PDC plan works.
3. Grant approval
Stephanie Johnson moved, seconded by Todd Selzer to approve the grant that Mrs. Hammer has been working on.  Motion carried 7 yea.
4. Expedition bids-accept/reject
There were six (6) bids received for the Ford Expedition. 
Camron Funk moved, seconded by Craig Sloan to accept the bid proposal for the Ford Expedition, to Richard and Lillian Swartz.  Motion carried 7 yea.
5. Student credit
Craig Sloan moved, seconded by Camron Funk to accept the superintendent recommendation on student credit.  Motion carried 7 yea.
6. Policy review and handbook adoption
There are several revisions that will be made to the student handbook.  Smart watches will be included in the cell phone policy.  It will now read “electronic devices”, with the exception of medical issues, on a case by case basis.
Stephanie Johnson moved, seconded by Camron Funk to approve these revisions for the 2023-2024 school year student handbook.  Motion carried 7 yea.
Ross Cox moved, seconded by Craig Sloan to approve the faculty handbook, with revisions, as presented.  Motion carried 7 yea.
Executive session: non-elected personnel
Craig Sloan moved, seconded by Ross Cox to go into executive session for ten (10) minutes, for the purpose of discussing non-elected personnel, to protect the privacy rights of said persons, and return to this room at 8:20 p.m.  Mrs. Hammer and Mr. Brown are invited in.  Motion carried 7 yea. 
A. Annual organizational decisions
1. Designate Eastern Colorado Bank as official depository
Ross Cox moved, seconded by Camron Funk to approve Eastern Colorado Bank as official depository.  Motion carried 7 yea.
2. Designate The Western Times as official newspaper
Camron Funk moved, seconded by Todd Selzer to designate The Western Times, as the official newspaper.  Motion carried 7 yea.
3. Appoint school attorney
Todd Selzer moved, seconded by Stephanie Johnson to approve Etta Walker as school attorney.  Motion carried 5 yea, 1 abstain (Sloan), 1 nay (Chubb).
4. Designate Valerie Poe as authorized representative for food service program
Ross Cox moved, seconded by Craig Sloan to approve Valerie Poe as authorized rep for the food service program.  Motion carried 7 yea.
5. Designate Christy Hammer as authorized representative for all federal programs
Mark Kuhlman moved, seconded by Stephanie Johnson to approve Christy Hammer as authorized rep for all federal programs.  Motion carried 7 yea.
6. Designate Valerie Poe as KPERS representative and Beverly Keller as additional representative
Craig Sloan moved, seconded by Todd Selzer to approve Valerie Poe as KPERS rep and Beverly Keller as additional rep.  Motion carried 7 yea.
7. Designate Christy Hammer as school truancy officer, liaison for homeless and foster children
8. Adopt resolution waiving the requirements of generally accepted accounting principles (GAAP)
9. Adopt 1,116 hour calendar
10. Designate that the president, vice-president, clerk, deputy clerk and treasurer be authorized to sign checks drawn on account #02-030-3 (general), with three (3) signatures required.
11. Designate that supt. /principal, clerk and treasurer be authorized to sign checks drawn on account #02-061-3 (WCHS activity fund) with two (2) signatures required.
12. Designate that the supt/principal, clerk and treasurer be authorized to sign checks drawn on account #02-003-6 (petty cash) with two (2) signatures required
13. Designate Marilyn Noone and Valerie Poe as idle funds agents (including CD’s)
14. Approve petty cash limit of $1,500.00
15. Authorize early payment on claims which provide for a discount for early payment or penalty for late payment (K.S.A. 12-105b)
16. Designate Valerie Poe and Beverly Keller as determining officials and Christy Hammer as hearing officer for 2023-2024 school food service agreements.
Camron Funk moved, seconded by brad Chubb to approve items 7-16 as presented.  Motion carried 7 yea.
17. Approve breakfast/lunch prices (see attached 2022-2023 prices)
Ross Cox moved, seconded by brad Chubb to approve raising student and adult lunch prices, as presented.  (student and adults staff breakfast and lunch prices will be raised $ .15; adult guest will be $5.00 and $ .50 for extra milk) motion carried 7 yea.
18. Designate state mileage rate at $ .66 (currently $ .56)
Brad Chubb moved, seconded by Todd Selzer to raises the state mileage rate to $ .60.  Motion carried 7 yea.
19. Designate Valerie Poe to review records in storage for destruction (K.S.A. 72-5369)
Craig Sloan moved, seconded by Ross Cox to approve Valerie Poe to review records in storage for destruction.  Motion carried 7 yea.
20. Approve the resolution to establish home rule
Ross Cox moved, seconded by Stephanie Johnson to approve the resolution to establish home rule.  Motion carried 7 yea
21. Approve resolution to rescind previous policy
Stephanie Johnson moved, seconded by Ross Cox to approve the resolution to rescind previous policy.  Motion carried 7 yea.
22. Approve KASB legal asst and membership for 2023-2024
Mark Kuhlman moved, seconded by Todd Selzer to approve membership and legal asst from KASB.  Motion carried 7 yea.
23. Approve membership WPAA for 2023-2024 ($200.00)
Craig Sloan moved, seconded by Stephanie Johnson to approve WPAA membership.  Motion carried 7 yea.
24. Approve membership in KSHSAA G.S./H.S. ($700.00)
Stephanie Johnson moved, seconded by Ross Cox to approve KSHSAA membership.  Motion carried 7 yea.
25. Designate a NWKSC representative
Ross Cox moved, seconded by Todd Selzer to designate Stephanie Johnson as NWKSC rep.  Motion carried 7 yea.
26. Designate a NWKTC representative
Brad Chubb moved, seconded by Mark Kuhlman to designate Bruce Bolen as NWKTC rep.  Motion carried 7 yea.
27. Approve NWKTC participation fee ($150) for 2023-2024
Craig Sloan moved, seconded by Ross Coxx to approve NWKTC participation fee up the $150, at the administration discretion.  Motion carried 7 yea.
Executive session: non-elected personnel
Brad Chubb moved to go into executive session for five (5) minutes. Motion died from lack of a second.
28. Approve memorandum of understanding W.C. Headstart
Stephanie Johnson moved, seconded by Ross Cox to approve the memorandum of understanding with W. C. Headstart.  Motion carried 7 yea.
The memorandum of understanding with Wallace County law enforcement, courts and district attorney, was tabled until the next regular board meeting.
Executive session: non-elected personnel
Brad Chubb moved, seconded by Craig Sloan to go into executive session for ten (10) minutes, for the purpose of discussing non-elected personnel, to protect the privacy rights of said persons, and return to this room at 8:40 p.m.  motion carried 7 yea.
29. Approve revenue neutral rate
Todd Craig moved, seconded by Craig Sloan to approve the revenue neutral rate, if needed.  Motion carried 5 yea 2 nay (Chubb, Funk).
Mrs. Hammer gave a slide presentation on end of the year test scores and how they compare to last year and where our students stand in their classroom performance.
Adjournment:
Mark Kuhlman moved to adjourn the meeting at 9:40 p.m.

Clerk
President